Their Pitch
Capture, organize, and tackle your to-dos from anywhere.
Our Take
It's digital sticky notes that you drag around on boards. Think whiteboard with lists like 'To Do,' 'Doing,' 'Done' where you move task cards as work progresses.
Deep Dive & Reality Check
Used For
- +**Your standups take an hour because nobody knows what anyone else is working on** → One board glance shows everything, meetings drop to 15 minutes
- +**You're manually tracking bugs across 15 different email threads** → Butler automation logs bugs with custom fields, cuts triage time from 20 hours to 5 hours per week
- +**Client work gets forgotten in your inbox chaos** → Pipeline boards with due dates, zero missed follow-ups
- +Keyboard shortcuts for power users - hit 'N' for new card, 'Q' to filter your tasks, saves an hour daily
- +Butler handles the boring stuff - archives completed cards every Friday, preps weekly sprints automatically
Best For
- >Your team is drowning in scattered email threads and Slack messages about who's doing what
- >You tried Excel for project tracking and it's a nightmare of merged cells and broken formulas
- >Need something visual that non-technical people won't run away from screaming
Not For
- -Teams over 100 people who need Gantt charts and task dependencies — Trello doesn't do project timelines
- -Anyone managing complex projects where Task A must finish before Task B starts — no dependency linking
- -Freelancers juggling 10+ clients — you'll hit the 10-board limit on free tier and get forced to upgrade
Pairs With
- *Slack (where Butler sends notifications about card updates and your team complains about too many pings)
- *Google Drive (to attach files to cards since Trello's file limits are tiny)
- *Jira (where the actual development work happens after Trello hands off requirements)
- *Zapier (to connect Trello to everything else because native integrations run out fast)
- *Gmail (for client communication that gets turned into Trello cards via email-to-board)
- *Google Calendar (via Power-Up to see due dates because Trello's calendar view is basic)
The Catch
- !The free tier's 10-board limit kills you fast — each client or project needs its own board, you'll upgrade unwillingly
- !Power-Ups eat into limits quickly — hit the cap in week one, suddenly paying $25/month for a 5-person team
- !Search across multiple boards is terrible — you'll waste 15 minutes hunting for cards you know exist somewhere
Bottom Line
The gateway drug to project management tools — starts simple, then you're knee-deep in Power-Ups and automation rules.