Used For

• +**You're billing clients by the hour but tracking time in spreadsheets** → Built-in timers on every task automatically generate invoices with detailed breakdowns
• +**Your remote team gives vague updates like 'almost done' and 'making progress'** → Real-time dashboard shows exactly who's working on what and how much time they've logged
• +**You're managing 15 clients across different project stages** → Switch between Kanban boards for daily workflow and Gantt charts for timeline dependencies
• +Tracks time down to the minute on subtasks - no more 'I think I spent 3 hours on that logo' guesswork
• +Custom workflows with drag-and-drop priority - color-code urgent work without rebuilding your entire setup

Best For

• >Service businesses tired of manually creating invoices from scattered time logs
• >Remote teams where nobody knows who's working on what or for how long
• >Small agencies that need client portals without paying enterprise prices

Not For

• -Solo freelancers managing under 10 projects - the 50-project cap on the cheapest plan is overkill for simple needs
• -Large companies needing advanced resource forecasting - this does basic hourly rates, not complex capacity planning
• -Teams wanting something dead simple - you'll spend time setting up custom workflows and fields

Pairs With

• *Dropbox or Box (where project files actually live since ProProfs just links to them)
• *Zapier (to automatically create tasks from client emails or form submissions)
• *QuickBooks (to import the invoices ProProfs generates into your actual accounting system)
• *Slack (where your team complains about updating time logs and progress percentages)
• *Google Workspace (for the actual document creation and email that ProProfs doesn't handle)

The Catch

• !The Solopreneur plan caps at 50 projects, so if each client gets their own project space, you'll hit limits faster than expected
• !No pricing transparency - you have to 'inquire for quote' on the basic plan, which usually means it's more expensive than competitors
• !The unlimited plan jumps to $199/month, making it pricier than alternatives once you outgrow the basic tier

Bottom Line

Project management that actually handles your billing - no juggling three different tools to get paid.