Used For

• +**Scattered employee data across 12 spreadsheets and apps** → Everything lives in one place with self-updating profiles and real-time dashboards
• +**Manual leave approvals taking 3 days because you can't find the right manager** → Automated workflows with approval chains and calendar visibility
• +**Payroll sync errors causing angry employees and compliance headaches** → Native UK/US payroll integration that syncs HR changes instantly
• +**Performance reviews happening once a year in Word docs** → 360-degree feedback cycles tied to company goals with progress tracking
• +Multi-region onboarding flows - automatically assigns the right paperwork and tasks based on employee location

Best For

• >Your payroll errors are killing employee trust and your finance team is losing their minds
• >You're manually approving leave requests via email while juggling performance reviews in Google Docs
• >Hit 100+ employees and your current HR setup feels like duct tape holding a rocket together

Not For

• -Teams under 50 people — you're paying for modules you'll never use and complexity you don't need
• -Companies wanting plug-and-play simplicity — customizing workflows and analytics takes real time investment
• -Anyone on a tight budget — the per-user pricing plus add-ons will hit $10k-30k annually for 100 employees

Pairs With

• *Greenhouse (for recruiting - HiBob takes over once you hire them)
• *Slack (where managers get leave approval notifications and employees complain about mandatory profile updates)
• *Xero (for accounting integration since the native payroll costs extra)
• *BambooHR (what people migrate from when they need better engagement tools)
• *Siit (pulls employee data to automate equipment setup and IT access)
• *Benefits platforms (because HiBob does HR data well but benefits administration less so)

The Catch

• !Setup takes 2-4 weeks plus implementation fees starting at $5k, not the "quick setup" they suggest
• !The quoted price is just the beginning — integrations, premium payroll features, and custom reports add up fast
• !You'll need someone to become the HiBob admin or it becomes an expensive mess of unused features

Bottom Line

HR for companies who've outgrown spreadsheets but aren't ready for Workday's complexity or price tag.