Used For

• +**You're drowning in 20 Slack requests and random email tasks** → Type "Review Sarah's proposal tomorrow 2pm p1" and it automatically sets date, time, and top priority
• +**Spending 30 minutes every morning figuring out what's actually urgent** → Today view auto-sorts by priority, shows only what matters right now
• +**Forgetting recurring stuff like invoicing or team check-ins** → Set "Send invoices every month" once, it handles the rest forever
• +Forward emails directly into tasks - turns "can you review this deck?" into a proper to-do with the original email linked
• +Bulk paste 20 brainstormed ideas and they become 20 separate tasks instantly

Best For

• >Your daily planning takes 45+ minutes because tasks are scattered across email, Slack, and sticky notes
• >You keep missing deadlines because nothing has proper dates or priorities
• >You're a solo freelancer juggling 5 clients and personal stuff without losing your sanity

Not For

• -Large teams over 50 people — you need real project management with Gantt charts and advanced collaboration, not fancy to-do lists
• -Anyone wanting robust time tracking built-in — you'll need to connect external tools and it's clunky
• -Penny pinchers — the free version hits its 5-project limit after like 3 days of real use

Pairs With

• *Google Calendar (where your Todoist tasks show up so you can see them alongside meetings)
• *Gmail (forward emails directly to your Todoist inbox to turn requests into actual tasks)
• *Toggl (for time tracking since Todoist doesn't do it natively)
• *Zapier (to automatically create tasks from form submissions, new Trello cards, etc.)
• *Notion (where you keep project notes while Todoist handles the actual task tracking)

The Catch

• !The free tier's 5-project limit fills up insanely fast - personal + 3 clients = upgrade on day 3
• !You'll need the $4/month Pro version just to get reminders and decent filtering, which should be basic features
• !Recurring tasks occasionally forget to reset their subtasks, so you'll spend 15 minutes monthly fixing them manually

Bottom Line

The to-do app that reads your mind when you're frantically typing tasks at 11pm.