Used For

• +**Your meeting notes disappear into Slack threads and Google Drive black holes** → Everything lives in one searchable workspace with AI summaries of key decisions
• +**You're copying the same project template across 6 different tools every time** → Build it once in Notion, clone it with all the databases and workflows intact
• +**Your team spends 2 hours writing status reports every week** → AI generates progress summaries from your project data automatically
• +Database views that actually make sense — switch between Kanban boards, calendars, and tables without rebuilding anything
• +AI writes first drafts of blog posts, emails, and project briefs in whatever tone you want

Best For

• >Your team is juggling Google Docs, Trello, and 5 other tools and your CEO wants "one source of truth"
• >You're a content team that needs AI to write blog outlines while your project manager tracks everything in the same place
• >You're a startup that grew past sticky notes but can't afford enterprise tools yet

Not For

• -Teams wanting something simple out of the box — you'll spend weeks tweaking databases instead of working
• -Companies needing specialized tools — it's a decent CRM until you need real sales pipeline features
• -Anyone who gets decision paralysis from too many options — there are 47 ways to organize a simple task list

Pairs With

• *Slack (where your team gets pinged about Notion updates and complains about another tool to check)
• *Zoom (for meetings that Notion AI can summarize if you copy-paste the transcript)
• *Google Drive (because you'll still need real file storage for large documents)
• *Zapier (to connect Notion to tools that don't have native integrations)
• *Figma (for design work since Notion's visual capabilities stop at basic formatting)
• *GitHub (for actual code — Notion is where you document what the code does)

The Catch

• !The AI features cost extra ($10-12/user/month minimum) and aren't available on the free plan everyone talks about
• !You'll need someone to become the "Notion person" who builds and maintains your workspace or it becomes a mess
• !Loading can be slow with large databases — that snappy demo doesn't show 500 rows of project data

Bottom Line

The IKEA of productivity tools — infinitely customizable, looks amazing in screenshots, but you'll curse while assembling it.