Used For

• +**Your purchase requests disappear into email black holes** → Visual boards where managers can approve with one click, you can see what's stuck
• +**New hires wait weeks for equipment because nobody knows whose desk the form is on** → Automated onboarding flows that ping the right people at the right time
• +**Project status meetings are just people asking 'what's the status?'** → Kanban boards show exactly what's done, what's stuck, and who's holding things up
• +Custom forms that actually collect the right data - no more 'can you resend that with the budget code?'
• +SLA tracking that emails your boss when deadlines are about to get blown

Best For

• >Your team is drowning in approval emails and nobody knows what's stuck where
• >HR onboarding takes 3 weeks because forms get lost in inboxes
• >You need workflows running this week, not after IT finishes their 6-month backlog

Not For

• -Solo workers or tiny teams - you're paying for collaboration features you don't need
• -Developer teams who want custom code - the no-code thing becomes limiting fast
• -Anyone wanting something that works perfectly out of the box - you'll spend time tweaking workflows

Pairs With

• *Slack (where people get pinged when their approval is needed instead of checking email)
• *Google Drive (to attach documents to workflow cards automatically)
• *Zapier (to connect the 20% of tools Pipefy doesn't integrate with natively)
• *Salesforce (to trigger follow-up workflows when deals move through stages)
• *BambooHR (to sync employee data so onboarding workflows have the right info)

The Catch

• !The 'no-code' promise breaks down when you want complex logic - you'll hit walls
• !Pricing adds up quickly once you need more than basic workflows and integrations
• !Your team will need someone to become the 'Pipefy person' or workflows will get messy

Bottom Line

Kanban boards that actually move work forward instead of just organizing your anxiety.