Used For

• +**Your team keeps missing deadlines because tasks are scattered across email, Slack, and random spreadsheets** → Everything lives on visual boards with automatic notifications when stuff changes
• +**You're manually entering time into separate tracking apps and forgetting half your hours** → Timers start automatically when you work on tasks, timesheets fill themselves
• +**Client project updates get lost in email chains and Slack becomes a mess** → Dedicated channels per project with task comments and file attachments in one place
• +My Tasks dashboard groups everything by due date and status - no more hunting through 12 different project boards
• +Gantt charts that actually sync with your Kanban boards instead of being separate disconnected views

Best For

• >Teams tired of switching between 5 different apps just to update a task status
• >Small agencies tracking billable hours across multiple client projects
• >Growing startups that outgrew free Trello but aren't ready for enterprise pricing

Not For

• -Solo freelancers or teams under 5 people — the free tiers do everything you need, bundle is overkill
• -Companies over 500 employees — you'll need enterprise-grade permissions and integrations this doesn't have
• -Teams wanting advanced automation — you get basic Zapier connections but nothing like Monday.com's workflow builder

Pairs With

• *Zapier (to trigger actions between Cake and your CRM, email tools, or invoicing software)
• *Google Drive (where your actual project files live since Cake's file storage is basic)
• *Stripe or QuickBooks (to turn those tracked hours into actual invoices and payments)
• *Calendly (for client meetings that spawn new tasks and project timelines)
• *Gmail (where client emails still happen but now create tasks instead of getting buried)

The Catch

• !The "everything free forever" model is real, but detailed reports and exports get limited once you hit 10+ users
• !Setup takes 1-2 hours to configure all the views and integrations properly — it's not actually plug-and-play simple
• !Heavy Zapier automation usage adds $20-50/month on top if you want to connect lots of external tools

Bottom Line

The anti-subscription play - everything's free forever, but you'll want the paid bundle once your team hits 20 people.